Email Protection Software: 5 Options for Your Business

Email remains one of the easiest ways to connect with your customers. However, this method of communication is prone to threats like spam, malware, and phishing attacks. Not only can this be frustrating, but it can result in compromised accounts and data theft.

You can secure your business inbox using powerful email protection software. This way, you can quickly detect email fraud, block denial of service attacks, prevent data leaks, and encrypt data to make it indecipherable to anyone who intercepts it.

In this post, we’ll take a closer look at email protection software and the factors to look for when choosing a security tool. Then, we’ll explore five of the best options and discuss how to secure your inbox with NameHero. Let’s get started!

What Is Email Protection Software?

As email security attacks get more sophisticated, it’s important for any organization to properly protect mailboxes against known and emerging threats.

For example, spam is a major concern. Last year, spam emails accounted for approximately 50 percent of total email traffic.

However, your email accounts may also be susceptible to phishing attacks, malware attacks, and credential-based attacks like brute force attacks. That’s why it’s important to implement email protection software for a multi-layered security approach with up-to-date threat intelligence.

Better yet, you can opt for on-premise email protection software. This is usually installed on your organization’s hardware infrastructure.

Alternatively, you’ll find plenty of cloud-based options that are hosted on your provider’s servers.

Typically, you’ll receive complete protection against advanced email threats. You might also have access to email management tools like email continuity and archiving.

Additionally, you’ll be able to encrypt emails to protect sensitive data. This also helps you prevent data loss, identity theft, and reputation damage.

Factors to Consider When Choosing Email Protection Software

When choosing email security software for your business, it’s important to consider some factors to make sure that you select a high-quality tool. Here are some key features to look out for:

• Usability. The best email security solutions should be easy to set up and use. This is especially important if you lack a dedicated IT team.
• Customer support. You’ll want to select email security tools that offer accessible customer support (live chat or phone is better than email). The best solutions provide a 24/7 service.
• Phishing protection. Phishing attacks can result in the loss of sensitive information, reputation damage, and even financial loss. Therefore, it’s important to choose email security software that protects your mailbox against phishing attempts and educates users about them.
• Strong filtering accuracy. You’ll want an email security tool that filters out unwanted or malicious emails (like spam emails) to prevent inbox clutter and reduce the chance of security breaches.
• Email authentication and encryption. You should have a way to verify and authenticate user identities to prevent unauthorized access. Plus, encrypted email protection software is important because it makes sensitive data unreadable.
• Email archiving. You can find email protection software that stores and retrieves old emails for email compliance, legal, and business continuity concerns.

As you can see, you’ll want to find a tool that offers comprehensive protection for your organization’s inbox.

Email Protection Software: 5 Options for Your Business

Now that you know a bit more about email protection software, let’s take a look at five of the best options for businesses.

1. Mimecast

Mimecast Email Security blocks the most advanced email threats like phishing attacks, ransomware attacks, and payment fraud. This sophisticated solution detects email-based attacks using AI, machine learning, and social graphing.

Additionally, Mimecast provides advanced spam filtering, email content restrictions, and mobile device protection. It also offers sandboxing capabilities. This creates a secure environment for suspicious attachments to be analyzed.

For small to medium businesses, you can opt for the integrated cloud solution with out-of-the-box settings.

Meanwhile, larger businesses might prefer the cloud gateway. This provides more advanced, granular controls. Both plans come with AI detection, 365 integration, and an intuitive threat dashboard.

Price

You’ll need to contact the sales team to access Mimecast’s pricing information.

2. Barracuda

The Barracuda Email Security Gateway is a high-quality and reliable email security solution with round-the-clock customer support. It protects against all 13 types of email threats, so you don’t need to use multiple email and data protection solutions.

Barracuda combines email gateway and AI-powered defenses, and provides layered email security software for Microsoft 365 applications. For example, it constantly verifies the identity and trust of your workforce and devices.

Better yet, you’ll get access to email backups which helps you stay compliant and recover easily from email attacks. You can even implement security awareness training (with the higher-tier plans) to get your email users up-to-date with the latest email security threats.

Price

You’ll have to contact Barracuda to get pricing information, but you can try all plans for free first.

3. Avanan

Avanan uses advanced AI to prevent malicious emails from reaching your business inbox. It boasts impressive statistics for phishing protection, data leak prevention, ransomware detection, and account takeovers. It also enforces data security regulations to prevent data leaks and insider threats.

Avanan is a fully cloud-based solution that connects via API. It protects data across all cloud apps such as Google Workspace, Office 365, and Slack.

Plus, you’ll get access to phishing simulation exercises to train staff, along with comprehensive reporting and analytics.

Price

For email-only protection, Avanan plans range from $3.60 to $6 per user per month. For email and collaboration tools, prices vary between $5 and $8.50.

4. Proofpoint

Proofpoint Email Security is a great option for enterprises and large businesses. It provides a variety of email security solutions to defend against common email-based attacks like phishing and malware. Better yet, it combines AI and machine learning to eliminate the need for manual intervention.

With Proofpoint security, you’ll get advanced filtering, data loss prevention, and email content restrictions. What’s more, it safeguards email communications with email encryption capabilities.

You’ll also have access to in-depth reporting and analytics about email security patterns.

Price

You’ll need to contact the Proofpoint sales team for a quote.

5. SpamTitan

SpamTitan Email Security is another effective solution for blocking phishing attacks, spam, malware, and other email-based hazards. You can also block infected attachments, set up custom block lists, add data leak prevention rules, and boost your anti-virus protection.

SpamTitan is easy to set up and use, so it’s a great choice for beginners. Its support extends to mobile devices, making it a total email security solution.

Plus, you’re able to encrypt emails and implement multi-factor authentication to verify user identities.

Price

You’ll need to reach out to the team for a quote. You can also get a 14-day free trial.

The Importance of Choosing a Secure Email Hosting Provider

As we’ve discussed, it’s important to protect your organization’s email communications to retain your business reputation and secure sensitive information.

However, you’ll also want to comply with data regulations and legal requirements, and prevent permanent damage to systems and files. The easiest way to do all of this is to choose a secure email hosting provider like NameHero:

This way, you’ll get up-to-date protection against the latest email threats, like spam, malware, and phishing. With NameHero, you’ll even get a custom email domain to match your website domain.

Better yet, NameHero provides dedicated IP addresses for superior email deliverability. This ensures that your emails never land in the spam folder.

Meanwhile, you’ll get free email backups so you can easily restore your content if anything goes wrong (and keep copies of your old emails to maintain email compliance). Plus, all plans come with 24/7 access to an expert support team to help you resolve problems quickly.

Conclusion

Email protection software offers one of the simplest ways to secure your inbox and communications with employees and customers. For instance, many solutions provide advanced filtering, protection from phishing attacks, and user verification.

To recap, here are five of the best email protection solutions for your business:

1. Mimecast: Ideal for Microsoft 365 users.
2. Barracuda: Known for its good customer support.
3. Avanan: Best suited for tech-savvy users (or those with a dedicated IT team).
4. Proofpoint: Best for reports and analytics.
5. SpamTitan: Designed for beginners.

At NameHero, we provide advanced protection against all the latest threats. Plus, you can send emails from a dedicated IP address, and access superior email deliverability, custom domains, and 24/7 support from an expert team. Get started today!